Controlling costs and performance in MES agreementsFor those considering the best way to invest in new equipment, an MES is an obvious consideration. With no need for a capital investment and no need to review the decision every few years, it is tempting to see an MES as a panacea for cash-strapped departments. However, only a well-constructed MES with effective terms, appropriately managed throughout the contract, will continue to deliver the anticipated benefits at the budgeted cost.
While an MES Agreement can be attractive, it is by no means the only solution, and may not be the right one. So, our first task is to determine precisely the Trust's requirements and to evaluate the options available. Having considered all the options, if an MES Agreement still represents best value, we'll work with you to ensure you have an agreement you can manage and police effectively.
Careful planningMES agreements, by their very nature, are both long term and complex. The length of the term and the need for future changes make MES agreements uniquely difficult to draft and then manage effectively.
Too many MES agreements are drafted to favour the supplier and do not have the necessary contractual teeth to ensure the Trust gets what it wants at the cost it had anticipated. And, without the right contract, the future management of an MES can be both complex and fraught with difficulties.
So, in helping you set up an MES agreement, our focus is to get the commercials right and to ensure the contract provides easy, clear mechanisms to manage change and costs throughout the life of the agreement.
Compliant procurementWhether we run a full tender on your behalf, or a formal mini-competition against an existing framework, we'll make sure the documentation meets your needs, both now and in the future. We will draft, or amend, three critical documents: the Technical Specification, the Contract and the Tender Documents. When drafting these we concentrate on three things, the Trust's requirements, the commerciality of the agreement and legal requirements.
Documentation will be designed to test potential suppliers' abilities to meet requirements, and be based on what is most important to you, and why you want to achieve what you want.
We will run the entire tender process on our online tender portal, with you remaining in control of every decision. When it comes to evaluation, we'll provide guidance to ensure the correct decision is taken.
Active managementThe planning and procurement phases will have delivered a contract that gives you what you need and anticipates change. But, unless actively managed, the service the Trust receives, and the costs it is subject to, can change rapidly. Which is why our service doesn't stop once the contract is procured. We'll work with you at every change point to make sure the contract terms are interpreted correctly and that any increase in costs is entirely justified.
The contract we have helped you draft will have the appropriate commercial teeth, but suppliers are very good at attempting to shift the balance in their favour. We'll work with you throughout the life of the agreement to make certain any changes are both equitable and reflect the contractual terms.
We'll also collect any resulting service sheets on our central OPTIMiSe Performance portal, and police activity, to ensure you are getting what you paid for and are fully compliant with CQC and other regulations.
You can benefit from:
- An assessment of whether MES represents best value
- An effective contract that delivers what you need
- Fully compliant procurement
- Commercial terms that put you in control
- Active management on your behalf to control costs and performance