Find and reclaim software overpaymentsIf you give us data like software agreements and invoices we'll go back six years to look for errors and reclaim overpayments. These can arise from duplicate invoices, agreed discounts incorrectly applied or an incorrect number of seats licenced. For most NHS clients we win back refunds of between 2 and 10%.
It's a sad truth that the billing accuracy of major software vendors can leave much to be desired. Often, this is the result of an oversight; sometimes a deliberate move to inflate income. What's more, despite your best efforts and closest attention, Trusts also make unnoticed errors. How many of the following do you think slip through the net?
- Dollar invoices inadvertently paid in sterling
- Duplicate invoices paid on presentation
- Agreed discounts incorrectly applied
- Too many seats licenced
- Excess data usage or servers charged
- Individual users being multi-licenced.
How much is this worth? We've found that overpayments vary between 2 - 15% of annualised spend. By any measure, that's money you can ill afford to ignore, especially as IT teams are being asked to do an increasing amount with a shrinking budget. So finding a way to recover that money can be a real bonus - releasing new funds today and reducing software costs in the future.
No win, no feeWe're so confident that savings and rebates can be found that our unique approach is based on a no win, no fee basis. In other words, if we can't save you money, it costs you nothing.
We go back a full six years, working from copies of your software licencing agreements, an output from your Purchase Ledger and the results of an electronic software audit. We'll work off-site checking each and every invoice looking for overpayments. Once we're done, we'll prepare a full report highlighting our findings, then work with you to negotiate rebates and reduced future charges with the software supplier.
Of course, while it isn't our objective, we'll occasionally spot under-licencing of software. This gives you the opportunity to remedy the situation and avoid the draconian charges demanded by software companies and FAST for underpayment.
Call Stuart Jefcoate or Bhupendra Parmar on 01865 340 800 today to arrange a meeting. We'll show you how we can find those hidden software savings.